Interview with Marysia Lachowicz

Design Thinking for Project Managers

Frank Turley (FT), Director of Professional Development at PMI Belgium Chapter interviewed
Marysia Lachowicz

1. What is Design Thinking (DT)?

It is a method of designing innovative products or services (or any other solutions) targeted at specific users’ needs. The method implies:

structured collaboration of a cross-functional team with mixed competencies and different angles of looking at problems
putting human (the customer/user) in the centre of the process
building fast prototypes that can be quickly tested and improved – DT is in fact more about doing than you might think
using many visual and physical elements to visualize: the user, his/her problem, ideas for a solution and its prototype.

2. What is the typical process to follow?

There are various process types used by different companies, but the one created at Stanford University - where Design Thinking has been born - is probably the most universal one. It includes 5 basic steps:

1. Empathize – walk in your user’s shoes and try to look at the world through their eyes
2. Define – dig deep to find out and define your user’s real problem/need
3. Ideate – brainstorm ideas for solving the problem
4. Prototype – build a prototype of your solution. It should be as fast and cheap as possible but at the same time elaborate enough to give an idea of what the end solution might look like and how it might work

5. Test – find out what your customer thinks about your solution.
The process is iterative and the feedback you get from your customer may send you back to any of the previous stages.

3. Why is this important for a PM?

The method is very useful for PMs especially at project beginning when you gather and analyse requirements. It may help you and your team better understand your stakeholders and their needs. It also gives you tools to quickly verify your assumptions and solutions. Some elements of the method can also be used when tackling complex project problems.
It is no surprise then that according to Gartner, by 2021, lean start-up techniques such as Design Thinking will be used by more than 50% of established corporations in order to increase their chances of success in the fast changing world.

4. Can you give an example?

When IDEO was asked by Oral-B to design a new toothbrush for children, the researchers started by watching kids while they were brushing their teeth. It turned out that children do it completely differently than adults. Kids grab their brushes tightly and often have problems with manoeuvring them. IDEO came up with the idea of a squishy gripper which has been later used by other companies as well.
Another good case is when Airbnb was close to going bankrupt in 2009. One of its founders investigated the matter and discovered that the main reason why people were not using their service was poor quality of the pictures. He and his colleagues travelled to New York to take some new professional pictures and replaced the old ones with them. It turned out that improving the picture quality doubled the weekly revenue of Airbnb and we all know how their story goes further.

5. How to learn Design Thinking?

By doing it. Seriously - the best way is to start with a short introductory workshop when you can work on a case that is not typical of your usual line of work. In that way, it is easier for you to think outside the box and generate creative solutions. Then you should start using Design Thinking in your projects and elaborate on the tools you use as you progress.

6. How to involve a team with this approach?

The method itself is very engaging for teams. They work together on a solution to a problem they have defined themselves and for a person they have empatized with. It is really hard not to get involved in the process.

7. How do you know you are on the right track?

Your customer tells you during the testing phase of the process. The sooner the better.

8. Which type of companies use it?

The method is becoming constantly more popular, but there are so-called design driven companies that put design and customer experience as a priority in their activities. The list starts with Apple, Coca-Cola and Ford – you can find the full list on Design Management Institute (DMI) website. According to DMI, design-driven companies outperform S&P by 228% over ten years (more information below), so it seems that good design and customer experience pay off in the end.

9. Where to get more information?

Marysia Lachowicz : https://www.linkedin.com/in/marysia-lachowicz-05a2b36/

A Virtual Crash Course in Design Thinking by Stanford d.school:
https://dschool.stanford.edu/resources-collections/a-virtual-crash-course-in-design-thinking
Popular DT cases:
https://theaccidentaldesignthinker.com/2017/09/16/40-design-thinking-success-stories/
Information about design-driven companies: https://www.dmi.org/blogpost/1093220/182956/Design-Driven-Companies-Outperform-S-P-by-228-Over-Ten-Years--The-DMI-Design-Value-Index

Introduction

Juan recently took the CAPM exam and passed. He is, therefore, the perfect person to give us an overview on how this went for him.

Why did you decide on doing the CAPM exam?

After graduating, I received a free online course on project management from my professor. I decided to take this course and it surprised me how interesting it was. After taking this online class, I understood the basics of project management. This was really nice, but I wanted something that recognized this knowledge. Then, I read about PMI and the different certifications. I read about the PMP certification and it looked interesting. Unfortunately, this required experience in project management, which I didn’t had at the moment. But there was an alternative, the CAPM! This certification would recognize my basic knowledge on project management and on top of that, I could take the exam online at home.

What was your PM experience?

One of the reasons I chose CAPM was because it did not require any professional experience in project management. My only knowledge on PM was theoretical at the time.

Which material did you use to study?

I was really lucky on the online course I got. The course included a resume and this proved to be useful to study the basic principles. Furthermore, I also used sample exams that I found for free on the Internet.

Which concepts did you find the hardest?

Having no professional PM experience, it was hard for me to study the domains of project procurement management and project scope management. Although these domains where the most difficult for me to study, I found great help in reading/studying the PMBOK on these topics.

Do you think a CAPM study group would have helped you?

Certainly! I think the main advantage is that the complete study process could have been much shorter. I think that I would have benefited also from the experience of other people to compensate for my lack of experience.

How much of the PMBOK did you read?

Surprisingly, I did read the whole PMBOK. Looking back it wasn’t maybe the most efficient use of time but it allowed me to have a good general picture of what was in the PMBOK .
Was it easy to fill in all the documentation to take the exam? (how long did this take)
I must say the authorization process is not really fast. In total, it took me a few hours, I think.

How did you prepare for all the exam questions?

Firstly, I did the online course, then I read the PMBOK , studied the summary and finally, I tried some online exams.

What would you do different if you had to repeat the whole exercise again?

I would definitely do the exam again but I would not read the PMBOK again.